Submission Rules & Guidelines
SUBMITTING AN ABSTRACT
Abstract Submission Deadline: Friday, 14 FEBRUARY (NO EXCEPTIONS)
- Important Information
- All accepted abstracts will be included in the Annual Meeting online abstract supplement and will be published in the Journal of the Peripheral Nervous System as submitted.
- The character limit for all abstracts is 300 words NOT including Title and Authors (50 words for the Introduction, 50 words for Methods, 150 words for Results, 50 words for Conclusions).
- Presenting authors of accepted abstracts will be required to register for the meeting (Junior Members presenting abstracts are eligible for gratis registration).
- All presenting authors are expected to stand by their poster(s) for the full duration of their designated stand by time.
- Authors have the option to submit their abstract for one of the two following options:
- Poster Presentation Only
- Oral and Poster Presentation
- Tables, graphs and images are not permitted.
- Avoid trade names whenever possible. Sometimes you need to say the trade name at least once, for clarity. For instance - natalizumab (Tysabri).
- Preparation of Your Abstract
- No identifying features such as names of hospitals, medical schools, clinics or cities may be listed in the title or text of the abstract. Do not include the names of any of the authors. The names of authors and their affiliations (institutions) will be submitted on-line during the process.
- Abstracts previously presented at a national/international meeting may be submitted to the PNS. Please cite the meeting, location, and date of previous presentation. Abstracts cannot be previously published.
- The title cannot be longer than (15) words, but should indicate clearly the nature of the study. Capitalize the first letter of each word within the title. Avoid abbreviations whenever possible.
- Abstracts should state briefly and clearly the purpose, methods, results and conclusions of the work. There is a strict 300-word limit (title and references not included).
- Clearly state the purpose of the abstract.
- Describe your selection of observations or experimental subjects.
- Present your results in a logical sequence.
- Emphasize new and important aspects of the study and conclusions that are drawn from them.
THE SUBMISSION PROCESS
- To submit an abstract, please visit our online Abstract Submission site and register with the system. All users will need to create an account. Go to the submission system and click “Create your Submission Account!”. Complete the form with the required fields. Once that form is submitted, you will be redirected to the login page. Please be sure to save these login credentials.
- Log into the system using the username and password you chose. To begin a new submission, select the icon ‘Abstract Submission’ and then ‘Create New’.
- Submitting an abstract is a multi-step process. To submit a new abstract, log into the system and click on the icon “Create New”. This will take you through the steps of submitting your abstracts. Be sure to read the directions on each page carefully and reference the examples that each page provides. Here are the five steps within the abstract submission process:
Step 1: Authors
Step 2: Abstract Body
Step 3: Information
Step 4: Review and Finalize
Indication is required whether you are submitting; Clinical or Research. You will also pick the primary and secondary category that your abstract falls within.
- Those questions marked with a red asterisk* are required fields. The system will indicate which of the steps you have not completed when you go to finalize and submit your abstract.
- Once an abstract has been submitted, you can click on the Edit icon to edit an existing submission. If you wish to withdraw an abstract click the Withdraw icon to withdraw a submission and have it moved to the Inactive tab.
- Only one abstract may be submitted at a time. You are limited to 1 incomplete submission at a time, so if you have an existing submission that you are currently working on, you will need to complete that submission before beginning a new one. To submit additional abstracts, select ‘My Submissions’ in the upper left hand corner of the screen, select the icon ‘Abstract Submission’ and then ‘Create New’.
PNS ABSTRACT WITHDRAWAL POLICY
It is PNS’ expectation that all accepted abstracts will, under all usual circumstances, be presented at the meeting. If the presenting author is unable to present an abstract, a co-author is eligible to present on their behalf. Failure to present an accepted abstract may cause the author(s) to be ineligible for abstract submission at next year’s Annual Meeting. To request withdrawal of an abstract, please submit the request in writing to info@PNSociety.com.
SELECTION OF ABSTRACTS
The abstract review process is completed by the PNS Scientific Program Committee. As peers, they carefully review each abstract for content/consideration. The Editor-in-Chief of the JPNS is part of this peer review process and reviews the submission.
For ALL awards:
- The abstract presenter must be a current member of PNS at the time the abstract is submitted.
- The recipient is required to attend the Annual Meeting.
Arthur K Asbury Award: The abstract must pertain to GBS/CIDP/Inflammatory.
Richard P Bunge Award: The abstract must pertain to nerve biology.
Peter J Dyck Award: The abstract must pertain to diabetes and clinical topics.
Jack Griffin Award: The abstract must pertain to regeneration.
Pembroke Award: The presenting author must be from Australia or Asia.
PK Thomas Award: The abstract must pertain to inherited neuropathies.
Richard A.C. Hughes Award: The abstract must pertain to clinical topics.