17 - 20 June 2023
Reserve Space for Business Meetings
Requests to reserve space to host a Business Meeting during the PNS 2023 Annual Meeting in Copenhagen, Denmark, are now being accepted. Complimentary space will be provided at the Bella Center Copenhagen, depending on availability.
All requests will be handled on a first-come-first-served basis, and the space will be released only to current PNS Members reserving meeting space. Please note that complimentary meeting space is not available for industry members (please reference the sponsorship prospectus for individual meeting room opportunities).
Event Types Allowed
The PNS allows groups to hold a business meeting only.
We do not allow groups of any type to hold independent panel sessions or social receptions. We will only assign a meeting space to groups planning a business meeting on Saturday or over one of the scheduled breaks Sunday – Tuesday.
Available Meeting Dates & Times
The availability to reserve a time within the PNS’ schedule that does not conflict with the official schedule is as follows:
Saturday, 17 June 2023
Sunday, 18 June 2023
Monday, 19 June 2023
Tuesday, 20 June 2023
The dates and times available for groups to reserve meeting space change yearly based on the contracted space in the meeting facility for any given year. Returning groups should not expect the same time frames and space to be available from year to year. Typically, meetings are assigned a 30-minute time slot.
All meeting room assignments will be confirmed 4-6 weeks prior to the meeting start date. Confirmation letters will include the venue catering and A/V contacts.
The PNS does not charge groups a fee for meeting space. Additionally, you will not be charged a fee from the Convention Center to use the meeting space. However, you will be responsible for any fees should you order additional audio/visual equipment or catering during your meeting. See the catering and audio/visual sections below for more details.
All spaces will adhere to the COVID-19 safety protocol in place at the time of the conference.
Due to the limited amount of time available for room turnovers, room sets available for in conjunction with meetings are limited to boardroom (U-shape) style or classroom for meetings over 50 people.
Upon approval of your request form, the PNS will assign and confirm a meeting space with your group. Once approved, the group contact will be put in direct contact with a Convention Center representative to finalize all function details and any food & beverage billing arrangements.
The Bella Center Copenhagen does not allow outside catering at your function. Any food and beverages catered by an outside vendor will be confiscated by the venue, and/or groups will be charged prevailing venue catering charges. Failure to adhere to the Convention Center catering rules will result in possibly not being approved for space at future meetings.
The PNS will provide basic A/V at no charge. A/V provided includes a basic projector/screen package for a Zoom meeting.
Groups looking to order additional A/V above what is provided at no cost should order equipment directly from the Convention Center. The group contact will be put in direct contact with the Convention Center for any A/V needs.
Note: Groups will order and pay for the equipment independently (above what is provided by the PNS). The PNS will not handle the ordering of equipment for ANY groups.
To ensure a good experience in the running of your event, please be sure to communicate with the Convention Center your additional needs and confirm all details before your meeting.
Deadlines & Promotions
We will continue to accept meeting space request forms until all space is full. If you would like your meeting listed in the formal printed program, please return the request form by 28 April 2023. We will continue to accept request forms after 28 April (if space is available) but your meeting may not be included in any PNS print publications. All requests received after this deadline will appear in the mobile app.
All confirmed PNS requests are independent events from the PNS. The PNS may include and share in conference promotional emails to members or registered attendees the general PNS schedule listing but will not send specific emails on behalf of groups promoting specific events. The PNS, at its discretion, may re-tweet or share an existing social media post related to the #PNS2023 but cannot commit or promise all posts will be re-tweeted or shared based on our own posting policies, including internal posting calendar and frequency. Groups are responsible for promoting their own independent events to the desired attendee base.